Category Archives: LIS Staff Interest

Free Microsoft Office for Home Computers

MS Office LogoITS is pleased to announce that we are now licensed to provide currently employed faculty and staff with Microsoft Office, free of charge, for use on home computers.   We have a new portal page where you can login and download Microsoft Office.

For more information and links to the MS Office download sites, visit  http://go.middlebury.edu/getoffice.   Follow the instructions to complete the download then install the Office products.  If you have any problems, please contact the Helpdesk by creating a ticket http://go.middlebury.edu/whd.

Weekly Web Updates – July 25, 2016

We’ve added the Magic Liquidizer Responsive Table WordPress plugin, which you can enable to make tables on your WordPress site work on mobile devices. Just enable the plugin and set a maximum width in its settings.

Updates

Fixes and Tweaks

  • The Canvas resource type is now in the list of resources that would show up on your Semester Dashboard and you’ll see links to your Canvas course sites there.
  • Drupal image gallery pop-out windows will now work when the gallery is set to not show captions for the images.
  • We clear an additional cache in Drupal when the homepage stories list is updated on the MIddlebury site to ensure that the content in the “waveform” receives the latest updates.
  • We have added print styles to the Middlebury responsive Drupal theme.
  • Added a one hour cache to the MIIS Around the World page to improve site performance.

Email Security Update: New Spam Quarantine Feature Launches 7/22/16

ITS will implement a new “spam quarantine” feature on Friday, July 22, 2016. This change will help keep spam and phishing messages out of your mailbox, better protecting the Middlebury College community from phishing attacks and other email-borne threats. The new quarantine feature will change how you manage messages identified as spam by the mail system. Spam email will now be placed in a separate quarantine area, rather than being directed to your Junk Email folder.

Important: All messages in your quarantine area should be treated with special caution as they are most likely harmful to you and others! Do not click any links in these messages or release them to your Inbox unless you are absolutely sure that the message is legitimate. Be particularly suspicious of messages asking you to update your account, reset your password, expand your email storage quota, etc. Remember, any message that asks for your password or username is not to be trusted. For more information about how to protect yourself from phishing attacks, please see go/phish.

Messages identified as spam will be stored in the Spam Quarantine for 15 days. If you have received suspect messages, Microsoft will send you a daily “Spam Notification” email message. The messages are sent from quarantine@messaging.microsoft.com, once per day.

You can check your Spam Quarantine at any time by logging into go/quarantine (or directly via https://admin.protection.outlook.com/quarantine).

If you are missing a time-critical message, check your Junk E-Mail folder first, then check the Spam Quarantine, via go/quarantine.

For more details on managing the spam with the Spam Quarantine, as well as tips on how to use the the Blocked Senders/Safe Senders tools to allow or block specific email message senders, please visit go/spam.

MIIS users: Please be sure to login using the “username@middlebury.edu” format, “miis.edu” will not be recognized.

@MiddInfoSec: Information Security’s ‘Security Scout of the Month’

To help raise awareness about community efforts to prevent significant security issues, Middlebury Information Security has launched a ‘Security Scout of the Month’ award.

This month Information Security would like to recognize Amy Dale who promptly and accurately responded to potential malware activity by unplugging her computer and reaching out to the Help Desk for immediate assistance.

When asked, Amy shared this advice about computer security, “My previous work experience, particularly at AOL, helped prepare me to be more alert and aware of scams. A previous manager always said, “when in doubt, leave it out.”  In other words, when you’re the least bit hesitant, then don’t open/click/download, etc. “

This astute awareness and keen insight is why Amy is this month’s ‘Security Scout of the Month’.

We are excited to celebrate the hard work and security conscious efforts of our community. Please watch for the next ‘Security Scout of the Month’ and help us recognize these efforts.

If you would like to recognize an individual for their information security contributions or would like to raise an information security concern, please contact infosec@middlebury.edu.

One Giant Leap For Mankind, and for Special Collections (ArchivesSpace has landed.)

When astronauts Neil Armstrong and Buzz Aldrin took the first human steps on the moon on July 20, 1969, Armstrong famously uttered, “That’s one small step for man, one giant leap for mankind.”

Aldrin_Apollo_11_use

Astronaut Buzz Aldrin on the moon, courtesy of NASA.

47 years later, Special Collections & Archives launched ArchivesSpace (go/aspace), a search tool that organizes the diverse and unique archival and manuscript collections stored in the Davis Family Library on the Lower Level. (If you want to be fancy about it, these are called Finding Aids, or inventories made by archivists to help navigate a collection.)

Learn more about ArchivesSpace here.

Search ArchivesSpace now, contact special collections to learn more, or visit us for a personal tour of ArchivesSpace and of our collections.

Weekly Web Updates – July 18, 2016

Updates

Fixes and Tweaks

  • Following reports that images and script files on our WordPress sites were slow to load off-campus, we’ve increased the number of allowed concurrent requests browsers can make to WordPress, which appears to have resolved the issue.

@MiddInfoSec: Stay Safe and Secure when Online

When you are reading e-mail or browsing online, be on the lookout for suspicious links and deceptive web pages, which are major sources of malware. Also be careful of downloadable files since they can introduce malware. And remember that additional browser plugins and unused applications require additional patching to remain secure. Here are some suggestions to make your day-to-day computing more productive, safe, and secure.

  • Keep your software up-to-date. Be sure to install antivirus updates and regularly check for and install updates for any applications or browser plugins you may run on your computer. (e.g., Adobe Flash and Java)
  • Be more secure! Don’t enter sensitive or personal information into a URL unless you have verified the address and you have ensured its security by checking that it includes HTTPS.
  • When in doubt, ignore. Don’t click on pop-up windows or extraneous ads. And, don’t click on links in emails or web sites until you have verified their destinations by hovering your mouse over the link.
  • Keep your private information safe. Use a strong, unique password or passphrase for each account, and avoid storing account information on a website. And consider using a digital password wallet such as 1Password or LastPass to secure your passwords.
  • Segregate your browsing activities. Consider using separate browsers for sensitive logins and general web browsing.
  • Use private networks for sensitive transactions. Avoid checking your bank account, making purchases, or logging in to other websites that include sensitive information when using public Wi-Fi.

Go stealth when browsing. Your browser can store quite a bit of information about your online activities, including cookies, cached pages, and history. To ensure the privacy of personal information online, limit access by going “incognito” and using the browser’s private mode.

Weekly Web Updates – July 11, 2016

We have added the Primary Categories plugin to our WordPress sites, which can be used to identify a category as being the “primary” one for a post or page. We also created a custom plugin to enable embeds from the Skedda online booking service.

Updates

Fixes and Tweaks

  • All 404 pages on the MIIS Drupal site now use the main MIIS theme.
  • If you edited and saved a banner image on the Middlebury Drupal site, it would disappear. We have updated the code that checks if a page region is empty to correctly identify the field with the image, which changes its name from “body” to “multimedia” after you edit it the first time.
  • We changed the settings of the Dining Menus site to allow editors access to the Drupal pages necessary to add new menu items. This had been removed in a recent server upgrade.
  • Deleting a Moodle or Canvas resource from the Course Hub will now correctly delete the site, even if it has been used in past semesters. Previously, a check to determine whether the resource was used elsewhere prevented this removal.
  • New Canvas users created by the MIIS Course Hub will have their default timezone set to Pacific. Those created by the Middlebury Course Hub will continue to have it set to Eastern. This does not affect any existing Canvas accounts and will not override any preference set by the individual in their Canvas account after it is created.
  • Editors on the Davis Projects for Peace and Davis UWC Scholars sites can now edit any page.