- No courses using Moodle sites after December.
- Q: What form does the Moodle archive need to take?
- Q: How long do we need to keep the sites?
- Policy says 2 years, until December 2018
- Q: Can Segue decommissioning be used as a model?
- Q: Can Moodle sites be exported in a usable format?
- A: They can be exported as .mbz files, we may be able to extract files and pages from them.
- Q: Is that enough?
- Review process may need to see student data, this is stripped on an import into Canvas
- A: Segue model is probably not viable
- Q: What hosting solutions are possible?
- Local – considerations are that it needs to be set up the same way as the R-L hosted version. Adam will follow up.
- Keep at R-L for a reduced cost. Joe will follow up.
- MiddCreate – concern is the Moodle instance may be too big. Sean will follow up.
- Q: How long do we have before an archive solution needs to be in place?
- Other considerations
- Leng course content. Sean will follow up.
- Chinese Placement Exam. ODL is working with the Chinese School to use the UNC hosted version of the adaptive placement exam for the near term.
- This is the start of the conversation, please be prepared to discuss in the future.
ACI (Academic Cyberinfrastructure Inventory)
- Doreen has been adding inventory items (THANK YOU!!!). She is currently working on the items in the ITS Service Catalog.
- Joe will present the inventory at an all-Library meeting. Please share with people you feel are interested in the inventory, we would like to know how it can be useful. We also need to update the information and make additions.
- Most of the dependencies are in the ITS list, these will be added.
- Q: Should dependencies be a cascading or a flat list?
- A: TBD these are the kinds of questions and discussions we want to have.
- Needs taxonomy definitions.
- Extended Team will be asked to review items from their area on a 2-4 times per year. The ACTT will update based on the progress of our evaluations.
- Inventory is available at http://go.middlebury.edu/aci or http://act.middcreate.net/aci
The Team sorted values collected in Padlet, then each member summarized the values in a category. The results are below.
We engage in our work with Middlebury community partners, colleagues, and amongst ourselves with a collaborative spirit and a commitment to fostering and supporting agency, empathy, and curiosity on all sides.
We approach our work from a critical lens, taking into consideration the technical, administrative, as well as pedagogical sides of each recommendation to ensure that solutions truly address underlying needs.
We strive to serve all our constituents equitably across campuses. This necessitates intentional and mindful communication internally, as well as with the parties represented/impacted by our recommendations and decisions.
We lead and participate in complex evaluations, balancing the current needs of the institution with the need to change and innovate. We encourage exploration of what is possible, and inspire others to do the same.
Openness & Growth
We are open to new ideas, suggestions, and ways of doing things; continually inquiring and learning as individuals and a team.
ACTT activities are accessible, discoverable and visible to the Middlebury community. Secrecy is utilized as little as necessary.
- What does ‘public’ actually mean?
- Partial list of installed LTI’s
- Adobe Connect, Lib Guides, Chat Room, Course Load, Andover Fulcrum
- Khan Academy
- Ted Ed App
- 3D game lab
- Amy S. noticed some were added to course she and Bob are working, but they didn’t add them.
- Didn’t know we already had so many already installed, many related to Adobe Connect.
- What is Ref Me? Something of Stacy’s, American Studies? Likely research guide tool.
- Need more info on the difference between public, name only and anonymous?
What do we do with this info?
- -Most are LTI’s been installed by faculty
- Contact Faculty, let them know they are sharing roster info with third party service via LTI? Who should take on that notification, ODL, GLC…? Discussion.
- We now have LTI governance and use that to work through the existing LTI’s(Sean)
- (Joe) most concerned with the LTI’s that are public.
- Research to see if the publics are actually sharing information.
- Name only, Arc(Canvas internal) and Ref Me(helps with Apa citations).
- Is Ref Me legacy? Amy F. has looked in the course and isn’t sure what is creating it. May want to check with Brian Carson.
Amy F. will check with Brian about Ref Me
Joe will inquire with Instructure (Libby) about different categories; public, name only and anonymous. Are LTI’s auto enabled when using contact YouTube, Vimeo
- Public FERPA violation? Joe believes students need to be notified and offered option to opt out of the service.
- Concerns about how we are going to be able to police this.
- Many may be activated based upon content being added, not deliberately installed.
- Joe A. concern about public and name only.
- Do we want to be gatekeeper or turn off faculties ability to turn on LTI?
- Faculty have agreements when doing blog posts, that informs student that work will be available for world to see. Frequently used in writing program.
Dashboard for LTI’s in evaluation process. Old Project Academic Cyberinfrastructure Project, being reengaged to take on LTI’s we don’t want multiple inventories.
Joe A. will work on it and report back in about a month.
Had used Google Fusion tables and reached limits, going to make prototype, make searchable and we will try and evaluate.
Adam had gotten inquiry about the inventory and if their were any deliverables available to share. Joe A. said Fusion tables and spreadsheet are available. People can be pointed to spreadsheet for immediate future. https://docs.google.com/a/middlebury.edu/spreadsheets/d/1E97qVa22IviurL2NtRsgdWey05IkEntlaKNVj8ttUVk/edit?usp=sharing
ACTT Shared Values:
- Sean, Joe and Bob had meeting with people who had been through process.
- How do we go about creating our shared value as a group.
- Values need to apply to work the group does.
- Does Core Group know the work of the ACTT. If we don’t have clarity on the work, creating values will be more challenging.
- What work, core team? Extended team? Touching work?
- Amy S. start narrow, with recommendation process.
- Part of work in evaluations, hard to evaluate without values.
- Begin with core team?
- Adequate Excellence, Legum(swedish for just enough)?
- Adam? What is the point of exercise? Checklist for evaluations?
- -originally context of class where working with clients, researching clients. Research context? How to do approach research ethically.
- -Ethics for how you develop relationship with those you serve.
- Project by project, or have overall values and apply overall to project?
- ODL started to draft some values. For customers to know our approach. Ethics can become part of core message outward facing, can also help when doing the work.
- Important to discuss how we would use this in our work. Perhaps each time we took on a project. And as recommendation is being finalized.
- Bob C. having values informs the work and makes review less ad hoc.
- Values could be part of the outward facing portion of the group. When working with us, this is how we would work.
- Client’s values could be taken into consideration.
- Each team member identified 5 values and definitions for ACTT work
- Focus on evaluation and recommendation work
- Shared Google Doc for submission of values
- Wordsmithing will occur during meeting discussion
Bob hosting Panopto intro
Four courses including Panopto, including ‘Batman unlimited’
Jamie Cloud Storage
Home directory ITS project group reshuffled. Timeline laid out December, liscense renewal for backup software due in February with monitor implications.
- Took some time to get the meeting going, meeting was not showing up in some people’s Hangout dashboard
- Sean showed Joe how to park a Hangout url, we will use that from now on
Canvas LTI Governance
- Joe shared Bill K’s feedback with the rest of the ACTT
- Requests should be submitted to ATG/DLC/ODL by faculty, requests should be shared with the ACTT
- ATG/DLC/ODL members will evaluate the LTI
- Test installation
- Confirm utility with requestor
- Check use of student data by the LTI
- Complete the SaaS if necessary.
- ACTT will confirm completion of the evaluation, and will evaluate for the sub-account and platform levels.
- A flowchart of the process is available here.
- Q: Can we create a list of LTIs and where they are in the process?
- A: yes. Let’s start with a spreadsheet, then see if that is adequate
- Q: Do we know what LTIs have been installed already?
- A: yes. Canvas can export an LTI report. Joe will run the report and share it.
- Attendance tool was disabled, it creates conflicts with the gradebook. We’ll collect requests, examine the feature, and maybe address the conflict with education for the following semester.
Web Conferencing/Adobe Connect Replacement
- Bob, Sean and Joe met with Petar and Mack to discuss a plan for looking at 4 services in a short amount of time. The hope is we can either eliminate a few, or identify one that is noticeably better than the others.
- In one meeting the Extended Team and other guests will spend 10-15 minutes in each services, test features, then jump to the next service.
- The invitation will be shared on the All Things Digital Slack channel, as well
- Interested faculty can join via invitation.
- Plan is to do this at the Extended Team meeting on October 4th.
- Bob, Sean, Petar, Mack and Joe will design a detailed plan on October 3rd, Joe will share out with the meeting invitation.
- We will have an open In-progress Project meeting on October 11th to discuss the results.
It can take a while for a student to show up in the course roster after they have submitted an add/drop card. Faculty can add students to the Canvas course site while this process is happening, however students will not be available through Canvas until they have been added to a Canvas course space using […]
The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.
- Video Conferencing – Middlebury is investigating alternative video conferencing services for distance learning. Adobe will be discontinuing their education pricing for Adobe Connect licenses, doubling our costs. Services with comparable features are available with enterprise licenses at the same cost. – Mack
- Canvas LTI Governance – Middlebury is adopting Canvas, a Learning Management System developed and maintained by Instructure. Canvas has built-in features that support course activities in an online environment, like discussions, quizzes, and assignment submissions. Canvas also has an extensible architecture that allows for integration with other services. These services, commonly known as apps or LTIs, can be integrated at the course, program and service level. – Joe
Middlebury is approaching the start of the undergraduate academic year, this is the time where faculty are thinking about course web sites. The college has also started the transition from Moodle to Canvas, a new Learning Management System (LMS) that is developed and hosted by Instructure. Like Moodle, faculty can create their Canvas course sites...
- Horizon report – Joe has been asked to sit on the Expert Panel for the 2017 Higher Ed Report – will inform our work for making cyberinfrastructure projections.
Course Hub/Middfiles/Google Drive
Provisioning Google Drive folders and Middfiles folders using the Course Hub. – Joe
- Meeting w Jim Stewart and Mike Roy about this
- Use of middfiles has declined 20% over the last few years – let’s provision course folders on demand from the course hub instead
- It is possible to provision Google Drive folders using the Course Hub, allowing the Hub to set up appropriate permissions and add rosters.
- MIIS courses don’t use local storage
- What communication needs to happen?
- There needs to be clear messaging that Google Apps is available to everyone, and provisioning of course folders is an option.
- Exit strategy needs to be in place
- The plan is to move away from local storage to cloud services
- What do we lose in this transition?
- Media projects have to be downloaded every single time
- Moving directories to the cloud
- Before this gets automated in Course Hub, do we need to consider other configurations e.g. OneDrive?
- Course Hub can allow for all sorts of provisioning, do we need to make a strong recommendation for one or the other?
- There is currently no proposal/ask to decommission Middfiles/course folders. That functionality will still exist.
- Google folder provisioning through Course Hub will not be in place for the fall semester
- Are we supposed to make a recommendation for one or the other?
- People are already using Google Drive privately, they’re not using Office 365
- Should we do a comparison pilot to determine the unique affordances of the two platforms?
- Only one program will have dedicated support – once we make a decision about which one is supported we need to articulate an exit strategy
- At the end of the pilot, would we turn the unselected platform off?
- Tenure review process and current 2-year retention policies are at odds
- We’d have unlimited storage with google apps, but we can’t guarantee google wouldn’t change their terms of service – exit plan necessary
- How long Moodle archives will be accessible after decommissioning is undecided
Recommendation: Create functionality that allows for the provisioning of Google Drive spaces for courses using the Course Hub.
Recommendation: Create functionality that allows for the provisioning of Course Folders on Middfiles using the Course Hub.
Video Conferencing (Mack and Petar)
- Adobe has discontinued its educational pricing for Adobe Connect, and the new price is prohibitive; we need to plan for a replacement for next fiscal year
- We are in agreement that there is a need for adobe connect-like functionality beyond our other platforms
- Large scale curricular events that allow for screen sharing, file sharing, interactivity, recording, etc.
- MIIS Recruiting, International Education Mgmt program, and other departments are dependent upon Adobe Connect for virtual events
- virtual symposia, recruiting webinars, synchronous sessions for hybrid courses (presentations, roleplays, lectures)
- Alternatives to Adobe Connect
- 6 week Skype for business pilot took place
- WebEx by Cisco is being piloted now
- GoToMeeting by Citrix – not much for academic use
- Additional tools being piloted
- Some of these tools could potentially meet the needs that Adobe Connect currently serves, but they are being evaluated as replacements for our telephone systems. Is that sufficient consideration for curricular use?
- What would be missing?
- Given how heavily MIIS programs rely on Adobe Connect, if tools are being piloted that could replace it, MIIS and the DLC must be part of that conversation and any potential pilots
- Mack and Petar could do demos for us
- We could potentially do a curricular/academic pilot of one of these platforms
- Seems like Zoom is the strongest contender for curricular purposes
- Potential pilot participants – MIIS’ International Education Mngmt program does a symposium every semester. 60 students will be presenting this November (majority of presentations rely upon web conferencing).
- Would be great if alternative platform could also replace polycom infrastructure, but that’s not the primary purpose of the evaluation
- Next steps: Petar will share spreadsheet for us to respond to/indicate our needs in a replacement. Make additions by 8/9
Per our conversation at the ACTT meeting, we need to look for a replacement for Adobe Connect as we cannot afford their new pricing model (which is twice the cost = $40k). This is the link where Mack and Petar have begun to collect a list of features that are required/desired to have in a replacement, and a list of potential replacements. Please add any features or solutions that you think are missing. We are hoping to have the feedback collected in the next two weeks and review the list again and choose the top three solutions.