- Horizon report – Joe has been asked to sit on the Expert Panel for the 2017 Higher Ed Report – will inform our work for making cyberinfrastructure projections.
Course Hub/Middfiles/Google Drive
Provisioning Google Drive folders and Middfiles folders using the Course Hub. – Joe
- Meeting w Jim Stewart and Mike Roy about this
- Use of middfiles has declined 20% over the last few years – let’s provision course folders on demand from the course hub instead
- It is possible to provision Google Drive folders using the Course Hub, allowing the Hub to set up appropriate permissions and add rosters.
- MIIS courses don’t use local storage
- What communication needs to happen?
- There needs to be clear messaging that Google Apps is available to everyone, and provisioning of course folders is an option.
- Exit strategy needs to be in place
- The plan is to move away from local storage to cloud services
- What do we lose in this transition?
- Media projects have to be downloaded every single time
- Moving directories to the cloud
- What do we lose in this transition?
- Before this gets automated in Course Hub, do we need to consider other configurations e.g. OneDrive?
- Course Hub can allow for all sorts of provisioning, do we need to make a strong recommendation for one or the other?
- There is currently no proposal/ask to decommission Middfiles/course folders. That functionality will still exist.
- Google folder provisioning through Course Hub will not be in place for the fall semester
- Are we supposed to make a recommendation for one or the other?
- People are already using Google Drive privately, they’re not using Office 365
- Should we do a comparison pilot to determine the unique affordances of the two platforms?
- Only one program will have dedicated support – once we make a decision about which one is supported we need to articulate an exit strategy
- At the end of the pilot, would we turn the unselected platform off?
- Tenure review process and current 2-year retention policies are at odds
- We’d have unlimited storage with google apps, but we can’t guarantee google wouldn’t change their terms of service – exit plan necessary
- How long Moodle archives will be accessible after decommissioning is undecided
Recommendation: Create functionality that allows for the provisioning of Google Drive spaces for courses using the Course Hub.
Recommendation: Create functionality that allows for the provisioning of Course Folders on Middfiles using the Course Hub.
Video Conferencing (Mack and Petar)
- Adobe has discontinued its educational pricing for Adobe Connect, and the new price is prohibitive; we need to plan for a replacement for next fiscal year
- We are in agreement that there is a need for adobe connect-like functionality beyond our other platforms
- Large scale curricular events that allow for screen sharing, file sharing, interactivity, recording, etc.
- MIIS Recruiting, International Education Mgmt program, and other departments are dependent upon Adobe Connect for virtual events
- virtual symposia, recruiting webinars, synchronous sessions for hybrid courses (presentations, roleplays, lectures)
- Alternatives to Adobe Connect
- 6 week Skype for business pilot took place
- WebEx by Cisco is being piloted now
- GoToMeeting by Citrix – not much for academic use
- Additional tools being piloted
- Some of these tools could potentially meet the needs that Adobe Connect currently serves, but they are being evaluated as replacements for our telephone systems. Is that sufficient consideration for curricular use?
- What would be missing?
- Given how heavily MIIS programs rely on Adobe Connect, if tools are being piloted that could replace it, MIIS and the DLC must be part of that conversation and any potential pilots
- Mack and Petar could do demos for us
- We could potentially do a curricular/academic pilot of one of these platforms
- Seems like Zoom is the strongest contender for curricular purposes
- Potential pilot participants – MIIS’ International Education Mngmt program does a symposium every semester. 60 students will be presenting this November (majority of presentations rely upon web conferencing).
- Would be great if alternative platform could also replace polycom infrastructure, but that’s not the primary purpose of the evaluation
- Next steps: Petar will share spreadsheet for us to respond to/indicate our needs in a replacement. Make additions by 8/9
Per our conversation at the ACTT meeting, we need to look for a replacement for Adobe Connect as we cannot afford their new pricing model (which is twice the cost = $40k). This is the link where Mack and Petar have begun to collect a list of features that are required/desired to have in a replacement, and a list of potential replacements. Please add any features or solutions that you think are missing. We are hoping to have the feedback collected in the next two weeks and review the list again and choose the top three solutions.
The new ACT Team process includes Extended Team meetings. These closed meetings allow the Team to work with expert staff and focus on evaluating solutions that inform recommendations.
- Course Hub/Middfiles/Google Drive – We will discuss provisioning Drive folders and Middfiles folders using the Course Hub. – Joe
- Video Conferencing – Adobe has dropped its educational pricing for Adobe Connect, we need to plan for a replacement. – Mack and Petar
Tuesday, July 5 from 3-4pm
LIB 105A or Polycom 712833
The new ACT Team process includes in-progress project presentations. These presentations are meant to inform the community about how things are going, what has been done and what still needs to be done, what is going well and what are the challenges.
Evelyn Helminen will be sharing the MiddCreate project, currently in the pilot stage moving into production for the fall. After we will discuss how MiddCreate fits into Middlebury’s academic cyberinfrastructure.
In-progress project presentations are open meetings, anyone may attend.
This is a large transition from Moodle to Canvas, impacts majority of campus, faculty, students and staff.
What has been done
Recommendation Summary was accepted and things are moving forward to make them happen.
Web Services, went forward before we received budget approval and provisioned Canvas in Course Hub. Will make transition easier for faculty. Tentatively scheduled for July 1st.
Account Creation and Provisioning
- currently working
- challenge, accounts needed to exist before user can log into Canvas
- Guest Account can authenticate with Canvas
-broken down by term College Fall ‘16, Institute Fall ‘16
-sandbox are in default
Canvas Course Creation
-Bob was able to make in Pilot
Currently available for four language schools, to enable moving forward with LS pilot. The Schools participating are Hebrew, Japanese, Korean, and Russian.
Communication out, announced 5/24. Approximately 250 visits to site.
MIIS had a gathering around Canvas that had about 15 people interested. Bob is planning some further outreach.
Joe has has gotten some positive feedback via email.
–Joe has been creating some sites
-will make for faculty that would like to work on course materials before launch in July
-prefered vs Canvas free for teacher offered by Canvas
-Focus has been for language schools, they have the most immediate need.
LS LMS/Moodle Usage
Graph of LS LMS use: SPAN longtime user with high usage
FREN cut back on Moodle when SANSpace was introduced
Other Schools vary
RUSS piloting Canvas this summer
Will watch LS transition from Moodle to Canvas
Canvas has been integrated into LS faculty curricular tech introduction. Session is limited to 1 hr, also need to cover Course Hub. Little time from session to class start.
Canvas Migration Guide drafted
Amy S. and Sean working on two Canvas Classes to orientate LS instructors
-One for Teacher
-One for Student
Planning UG migration from Moodle to Canvas
Graphs on Undergrad LMS/Moodle Usage
-some departments are increasing others are decreasing
-generally increase with sciences, decrease with languages.
DMT have begun Canvas training
Department Support, academic staff reaching out to each department. Some assignments have been made.
Reviewing training opportunities:
-Canvas onboarding for technologists.
-New Faculty Orientation
-Teaching & Writer’s Retreat
-Pedagogy Series/DM Bootcamp
Librarians are beginning to orientate themselves to Canvas.
Publicising 24/7 support from Instructure/Canvas is important. Will be new to encourage use of Instructor/Canvas support. Qualtrics also has this.
Goal of paid support is to free Middlebury staff to assist with curricular develop in place of how to use Canvas (image upload, other point-and-click activities)
Needs to be done
Where are Canvas documents being stored and shared?
–Joe will create shared space for documents being drafted
Bob is point person for Canvas at MIIS, does this remain through production?
Staff backups/redundancy? We still need to figure this out.
Moodle Decommissioning Plan needs to be drafted
-host Moodle instance on Midd Servers?
-Contract expires 8/17
-LS Summer ‘17 Canvas Use
-Fall ‘16 Canvas & Moodle sites can be created, though staff will encourage Canvas adoption
-WebHelpdesk Ticket Type needs to be created
-Training and orientation for Helpdesk Staff
Shared resources haven’t been created in Canvas: departmental resources, academic honesty tutorial…
LS Placement Exams will need to be transitioned
Chinese Adaptive Testing, currently being researched.
- There is a proposal to pilot Panopto for one year with existing funds. This will not be a comparison pilot. We have looked at Panopto (demos 1 and 2), Arc, and Ensemble. Arc is still in beta and not viable to use in pilot. Based on our research, it seems like we can do the most with Panopto (content capture, lecture capture, streaming). Feedback from other schools: faculty are using it themselves with little help. We have determined through research that Panopto is best of breed and affordable. The ACTT team supports the video streaming recommendation.
- Panopto would be available for one year. The recommendation on continuing will need to be made after the first semester. If we recommend Panopto, we should also recommend a term for continuing (e.g., 3 years).
- Is this a pilot or a staged rollout? Using the term pilot might be most appropriate, helps educate users on the process we use to evaluate systems, and gives us flexibility if we decide not to adopt it. It also clarifies the support expectations and how new to all of us this service is. Pilots are often considered to be part of staged rollouts. A pilot was planned as part of the MediaCore rollout. Team tentatively agreed to consider this an open pilot in the Fall with a more widespread rollout in the Spring, pending the decision at the end of the pilot.
- MiddMedia will be available through the pilot.
- The focus of the pilot will be academics and instruction. We are also interested in testing out its streaming capacity for events.
- Parameters of the pilot will be determined later. Will it be limited to specific classes or openly available? Should we limit it to instructional needs or to other use cases? Who should we reach out to specifically? We might set up workshops or intro videos to introduce the product. What model should we adopt as far as the contract is concerned? Enterprise (more expensive) or limited license (more management and limited use). Team felt it should be made available to the entire community.
- Should it be hooked into Course Hub during the pilot? (Anticipation of one and half months of calendar time / 1-2 weeks of work to integrate, similar to Canvas.) May be better to integrate to avoid messy cleanup with accounts if Panopto is adopted. Classes begin at Monterey during the 3rd week of August. June: begin integrating with Course Hub. Could Panopto set up a test account for Web Technology to tinker with?
- How to create shared libraries? Automatic provisioning or by request only? Who has permissions? Suggestion to have a request form to make sure the appropriate conversations happen in each case.
- We’ll need to determine an exit strategy if we don’t adopt Panopto.
- We’ll need to come up with criteria for evaluation. Asset management capability will need to be assessed during the pilot. What are our needs in this area? How will we organize our directories and assign permissions? How will we assess this?
- End of June: establish contract with Panopto.
Feedback from other colleges
Skidmore, Hamilton College, Holy Cross, Lake Forrest, and Gettysburg.
Skidmore and Hamilton are using Panopto and Ensemble for different purposes. Panopto for lecture capturing and Ensemble for video asset management. Both are happy with both products and say they are easy to use.
Holy Cross has been using Panopto for the last 2 years and they are happy with it.
Gettysburg College has been using Ensemble since the summer of 2014. It is used primarily to store videos for their library reserves (75%) and the rest for faculty created content (mostly flipped classrooms). For the most part happy with it.
Lake Forest College has had Panopto for 2 years and are pretty happy with the decision. Several faculty have done a lot of screen-casting, and they were able to get started with minimal hand-holding.