For now, we’re primarily looking for feedback on the content of the form/guidelines. Where/how these are ultimately housed/accessed will be up to the committee, as we’ve conceived it. (And all of this is still subject to approval by the Area Directors.)

In the Copyright section for both docs, it may be useful to make a slight change to the Owned by someone else option: “Owned by someone else, but permission secured… and on file with X/in X location”. Especially if there isn’t a centralized place where these agreements will live, it would make sense to me to require explicit information about where the permission exists and in what format (was it an email or written agreement? between whom, who knows how to find it when asked, etc.)