Goal Statement
Designate a Collection Management staff person to assume certain low-level library system roles.
Supports Strategic Choice
#4 – staff development as part of performance process
Deliverable
- Work with Barbara Merz & Mike Lynch to identify functions/tasks that could be shifted
- Identify CM staff member with requisite background and aptitude
- Identify training opportunities, both in house and through III
Possible tasks for CM to assume:
- Updates to Serials Solutions (III/Excel manipulation)
- Serve as contact with III
- Load table editing/creation (more complex)
- WebBridge maintenance (more complex)
Outcome
- Make CM more self-sufficient for “routine” library system issues
- Faster response time for minor issues
- Relieve Library Systems of these tasks as Mike devotes more time to managing a workgroup.
- Provide new opportunities for CM staff
- Learn more about the system CM works with every day.
Devlivery
- Identify CM candidate very soon after the dust settles from the next round of VSP/ERP departures.
- Have basic list of specific tasks to assume identified by that time; may need to be adjusted depending on who takes role.
- Identify training needs and opportunities by June ‘10
- Ask systems to set permissions necessary to access various system parameters
- Begin training and assume tasks as soon as ready thereafter.
- Monitor progress monthly
- Change job descriptions as needed.
Resources
- CM member would need to commit to learning and performing certain III functions.
- Systems staff would need to commit to providing some training
- ADs would need to commit some prof. dev. money for outside (i.e. III) training
- Workgroup supervisor would need to allow release time for training classes and reading documentation in III manual/CSDirect
- Some work can be done during “down-time” periods
Viability
- Barrier: identifying appropriate staff member in CM.
- Barrier: finding time from Mike and/or Barbara to train CM staff member.
- Enabler: Library systems and CM workgroup leaders already in agreement in principle.
- Enabler: CM staff generally willing to tackle new challenges.