schedule

Sundays at Circ

For the past eight years, I have been covering the circ desk on Sundays, either at Music or here at Davis. That era now comes to an end, and I pass the torch to Lexa deCourval. Starting Sunday, June 23rd, Lexa will be behind the desk during the days on Sundays. I will finally return to a normal M-F schedule the week of July 1st. Do they still show football games on Sundays?

Need a Sub? Include details in email subject field

STUDENT STAFF SUBSTITUTION PROCEDURE – listed below and also on the Circ Departmental wiki here.
Thanks to you all for the good work you do, and for your attention to finding a sub when you are unable to be here as scheduled, and for jumping in to help others when needed. I have been especially impressed with the creativity of some of the offers and bribes – way to go team! :-)
A reminder to provide shift details in the email subject field when requesting a sub. Since some of you are scheduled at more than one branch, and have also subbed for each other at the other branches, please include the location of the shift (Main, Music or Armstrong) along with your name, and the specific date and time.

Need a sub? Communication is the key!
* Send an original email to the appropriate student assistant distribution list – do not tack your request on to an existing request
* Main Library: LIS – Main Lib Circ Student Assistants distribution list
* Music Library: LIS – Music Library Student Assistants distribution list
* Armstrong Library: LIS – Armstrong Library Student Assistants distribution list
* Music and Armstrong – copy regular branch staff
* Main – the Library Circulation mailbox gets copied automatically
* Type your name, the day, date & time and location (which branch library – Main, Music or Armstrong) of the sub shift in the subject field of the message
* “Reply all” when signing up for a shift – you are now responsible for the shift- and others are alerted that the shift is covered
* Confirm with a supervisor that the shift change has been recorded on the master Outlook calendar
Important! If all efforts to find a sub fail, you must speak directly with a supervisor to alert them to the problem and to work out a solution.

Stay Healthy!

The single most effective way to stay healthy and avoid the flu and other illnesses is to wash your hands regularly and frequently.
There is a new Purell dispenser by the Main Circ returns counter. Please use this to wash your hands if water is not readily available. Hold your hands under for a couple of seconds, then rub until dry.
There are sinks in the Main ILL/Reserves area directly behind the Circ desk, in the Armstrong Library workroom, and in the back room at the Music Library.
In addition, please wipe down the phone and the keyboard at the beginning of your shift with an anti-bacterial wipe.
And last but not least, do not come to work if you are sick, have a fever or suspect that you have the flu. Alert a Circ Supervisor immediately if you do not have a sub and are unable to come to work.

How to ask for a sub for your shift

Student Staff Substitute Procedure
Send an original email to the appropriate student assistant distribution list
(A huge favor – please do not “reply all” to someone else’s request for a sub to ask for a sub for your shift – this gets very confusing when tracking changes to shifts)
o Main Library: LIS – Main Lib Circ Student Assistants distribution list
o Music Library: LIS – Music Library Student Assistants distribution list
o Armstrong Library: LIS – Armstrong Library Student Assistants distribution lis

Type your name, day, date & time (of the sub shift) in the subject field of the message (example – Elin needs a sub Thurs 9/24 2 – 4 pm)

Reply to all when signing up for a shift – so everyone knows it is now taken – you are now responsible for the shift

Check Outlook to confirm that the shift change has been recorded correctly on the master Outlook calendar

Important! If all efforts to find a sub fail, speak directly with a supervisor to alert them to the problem – as far in advance as possible

Many, many thanks! We rely very heavily on your support in providing front desk services to the College community – and it is critical to our operations that you (or your sub) are there as scheduled. :-)

Summer Vacations

Summer at Circ is both a busy time and a time that most of us squeeze in some well deserved vacation time.
Thanks for covering for each other and for jumping in where and when needed.
We all take great care to make sure that desk coverage and work responsibilities are covered in our absences, but if you notice any critical gaps please let me know.
Please double check that your schedules are up to date on Outlook, that out of office directs email correspondence to others for urgent issues, and as a courtesy to those of us at work – press the divert button on your phone as you head out. :-)
Currently Rich is out – please be available to help the Stacks student employee with any questions that may arise in his absence and keep an eye on the back book drop at Main, film/fiche problems (Helpdesk can provide tech support), courier runs, re-shelving areas, need for book sweeps etc.
In addition, ILL staff absences may mean that we take on a larger share of NExpress processing – see previous post below.

Sub Requests – Be Specific in the Subject Field

Thanks to you all for your attention to finding subs when you have schedule conflicts, and for jumping in for each other when needed.
One favor – please be specific in the subject field of your sub requests – it makes it so much easier for supervisors to track schedule changes and ensure accuracy of schedules. We see a lot of sub requests every day – and if you list your name, the date, and the time of your shift(s) – it makes it much easier to keep track of the changes. Many thanks! You guys are the best. :-)

Sub Requests – Be Specific in the Subject Line

A couple of things to remember when requesting a sub for your shift.
When you need a sub, please list your name, the day, date and exact time of your shift in the subject line. Always start a new message with correct shift info when requesting a sub.
Verify schedule changes in the Outlook schedule and alert a supervisor to any errors.
Remember to “reply all” when taking a sub shift.
For your reference, I have copied the Procedures below.
Many thanks! This will help us keep all the many schedule changes straight, and minimize errors and confusion.
Elin

Student Staff Substitute Procedure
Send an email to the appropriate student assistant distribution list
o Main Library: LIS – Main Lib Circ Student Assistants distribution list
o Music Library: LIS – Music Library Student Assistants distribution list
o Armstrong Library: LIS – Armstrong Library Student Assistants distribution list
o Music and Armstrong – copy regular branch staff
o Main Library – the Library Circulation mailbox gets copied automatically
Type your name, day, date & time (of the sub shift) in the subject field of the message
Reply to all when signing up for a shift – you are now responsible for the shift
Confirm with a supervisor that the shift change has been recorded on the master Outlook calendar