Collection Management

Item-on-Fly Check-out!

barcode
Sometimes things have to be checked out item-on-fly.
-When you scan the barcode an “item-on-fly” window pops up
-Click “New” (top middle)
-Type title of the item where it says “Type title here” (yes, even though it says call number…trust me – type the title).
-Click next (or press enter)
-Click “Save” (top middle, second button)
-Message “On the fly – return to cataloging” pops up. Click OK
-Due date defaults to 28 days. Alter as necessary.
You can also search for the item by title and/or call number – if a record exists, we may be able to “attach” the system record to a new barcode, rather than checking the item out on-the-fly. Refer questions to a Circ supervisor.
If there is no barcode, attach a new barcode – after looking carefully for an existing one.

P&P Slips and Repair

To P&P or not to P&P?
-When in doubt about whether something needs to be repaired, please place on the P&P shelf
-If there is normal wear and tear – check it in, then change status to “being repaired”, fill out and insert a blue repair slip and place on P&P (repair) shelf
-Please note! If there is obvious damage and neglect (not normal wear and tear) do not check the item in – refer it to a Circ supervisor for damage evaluation
-It is necessary to use blue bindery slips in books whenever the required repair is not blatantly obvious. If, for instance, a borrower points out missing pages, it is important for a blue bindery slip to be forwarded with the book so that P&P staff know what the problem is.
If the book is falling apart then it’s not really necessary to point that out, but inserting a slip does make it clear where the book is going.
For DVDs:
-When a DVD comes to P&P with no slip they will assume that it has playback problems and needs to be sent through the DVD repair machine
-When a DVD case is broken or needs to be relabeled, a blue P&P slip should be placed in it with the appropriate box checked

-Note new “flag” procedure for incoming DVDs: From now on green location flags will be placed in DVDs going to the Browsing Media collection and no flags will be placed in those going to the teaching collection behind the Circulation Desk.

-Please note that Reserve items in need of repair are handled differently because they are in such high demand. If a Reserve item is reported to you as damaged (scratched DVD, cover falling off of book, etc), please give it directly to the Reserves staff member on duty, and we’ll walk the item down to P&P for a rush repair. Please do not leave damaged Reserve items on the P&P hold shelf at Circ. Thank you!

LIBRARY BOOK SALE

book saleA reminder that the book sale started today- and Main Circ desk is helping out – please see the previous blog post and book sale info sheet for details. Thanks!

Tuesday, November 17th – Sunday, November 22nd , Main Library
Open at 9:00 AM on first day, continuing during regular library open hours thereafter.
LIBRARY BOOK SALE – The Middlebury College Main Library will offer withdrawn and duplicate copies of books, VHS tapes, and other media for sale at great prices. Choose from a wide variety of items for scholarly work or recreational reading and viewing. All proceeds from the sale will be added to the library’s materials replacement fund. (Because the low price asked for materials is in part a service to the college community, anyone purchasing items on the first day of the sale will be required to show a Middlebury College ID. Book dealers are not welcome to purchase items for resale on Tuesday, Nov. 17th). FMI, contact Joseph Watson 443-5487 jwatson@middlebury.edu

BOOK SALE INFO for Fall 2009 – Main Library

From Joseph Watson :

BOOK SALE INFO for Fall 2009 – Main Library

The sale will start promptly at 9:00am on Tuesday, 11/17 and continue during regular open hours until the morning of the 23rd. (Items become free on Friday so the real “sale” ends then.)

The books will be downstairs in the Harmon Periodicals Reading Area.

Items may be purchased at the Circulation Desk with cash or checks made out to Middlebury College.

The books should all be desensitized already.

Do not agree to let people “save” things behind the Circ. Desk to purchase later. Items must be purchased and taken away, or left on the carts for someone else to buy.

Full price will be charged for everything on Tues. and Wed. The prices will be cut in half (paperbacks two for the price of one) on Thurs. and everything becomes free on Fri. and throughout the weekend.

The items in the sale are either gifts we’re not keeping or things we’ve withdrawn from the collection. All items have been reviewed by a librarian. All proceeds from the sale go toward purchasing new materials for the collections.

Questions can be directed to Joseph in the Preservation & Processing. X5487.
Thanks!

Library Gifts and Donations

It’s peak time for donations!
Please review this info so you know what the guidelines and procedures are the next time you get a question about a gift or donation to the Library.

A reminder from Joe Toth – Collection Development Librarian
“We don’t accept items with the proviso that they must be added to the collection and/or that they should be returned if they are not. Donative intent passes full ownership to the receiver who may do with the item what s/he wishes. To do otherwise would create a huge record-keeping burden for us.”

Form and guidelines for gifts and donations.

Supervisors – please have forms available at all Circ desks – and review guidelines with student staff.
Thanks!
🙂

Mills Requests Work-flow in 10 EZ Steps

Be on the look-out for Mills requests.
Here is a reminder of the work-flow for Mills requests:
1. Patron logs in to Midcat at Mills, places a request to be picked up in Mills- California
2. Paging slip is generated and sorted by Main Circ
3. If item is not on shelf, a standard cancellation notice will be generated by Main Circ and the item status will be changed to “missing”
4. If on shelf, item is pulled, and then checked in, which will put the item in transit to Mills. Paging slip is placed in the item.
5. Circ will cancel the hold using the new Mills hold cancellation notice. This will alert the patron at Mills that the item will be shipped to them shortly.
6. Item is placed RUSH on Cataloging shelf @ Circ; or delivered immediately to CM area
7. CM and LS Liaison evaluate item for transfer or ILL
8. If replacement item is available, item will be transferred to the Midd at Mills campus collection
9. Cataloging will edit and mask bib record; add 949 field – which creates an item record at Mills; item will be visible in client (loc omill), but not in MidCat; ILL will ship
10. If replacement item is not available, SKIP step 9! Item will be processed as an ILL, shipped by ILL, and returned to Midd campus

Book Sale Starts Tomorrow – July 7th

From Joseph:

BOOK SALE INFO for Summer 2009-

The regular sale will start promptly at 9:00am on Tuesday July 7th and continue during regular open hours until the morning of the 13th. (Items become free on Friday so the real “sale” ends then.)

The books will be in the Atrium on a large gray cart. It’s mostly Japanese with a few Chinese items mixed in. These are surplus items from a recent gift to the library. All proceeds from the sale will be added to the library’s materials replacement fund.

Items may be purchased at the Circulation Desk with cash or checks made out to Middlebury College.

Do not agree to let people “save” things behind the Circ. Desk to purchase later. Items must be purchased and taken away, or left on the carts for someone else to buy.

Full price will be charged for everything on Tues. and Wed. The prices will be cut in half (paperbacks two for the price of one) on Thurs. and everything becomes free on Fri. and throughout the weekend.

Questions can be directed to Joseph in the Preservation & Processing. X5487.
Thanks!

Book Sale July 7 – 12

Select Japanese collection books will be on sale from July 7-12 in the Main Library Atrium. These books are chiefly duplicates of items already in the collection and may well be of interest to individuals. The Main Circ Desk will be the sale point for this book sale, starting July 7th.