Category Archives: Adoption FAQ

Language Schools

How do I use Course Director?


How do we request Course Packs?

Whenever possible we are strongly encouraging using digital course packs via Canvas. This reduces waste, paper usage, and cost to students. For workbooks that truly need to be printed please complete the below form and email it to :

Do I need to add courses that won’t have any textbooks?

For Language Schools, we do not currently need to list courses that don’t include textbook adoptions (for example, courses using only selections posted to Canvas, or discounted download codes directly from the publisher).

What if the requested ISBN isn’t in the MBS database?

Please follow the instructions on page 19 on how to do a title-add request.

I did a Title-Add Request and now I can’t approve my course by the deadline. What do I do?

MBS will notify the College Store when/if they are able to source the requested materials. Once we hear back we will reach out to you with the information and manually approve on our side. You do not have to go back and approve the course unless we ask you to review changes.

How do I enter instructor copies?

Instructor copy requests must be sent directly to – please do not include instructor copies in your course enrollments. Please note the school will be responsible for the cost of instructor copies ordered via MBS as these are not complimentary copies.

I have a question you didn’t answer.

Please email for any other questions. This email address is a shared inbox and ensures your question will receive a response.

Course Director FAQ

How do I log in?

Login information is on page 2 of the step-by-step instructions.

NOTE: If you are entering materials for Language Schools or Summer programs, please refer to this page as your credentials are different!

I click the drop down menu but I don’t see Course Director.

Please check your pop-up blocker – some pop-up blockers will prevent the Course Director tab for opening.

What’s my Course ID?

The Course ID MBS is asking for is simply the course number, e.g. BIOL 0140. Please enter your course ID in the 4-letter, space, 4-number format: ABCD 1234. The course ID is NOT your course registration number.

Why is my course locked? Why can’t I add or remove titles?

Once courses have been approved and submitted to MBS at the adoption deadline, all changes and updates to course materials must be submitted to to ensure MBS is aware of the changes. Titles added after the adoption deadline run a higher risk of backordering or running into sourcing issues as we won’t have the 8-12 week sourcing window.

What if there are multiple sections of a course?

In the case of one course with multiple sections, you have two options. If all sections are using the SAME materials, you can simply enter the course without any section letters (e.g. BIOL 0140). If each section is using different materials, please add your section letter (e.g. BIOL 0140A, BIOL 0140C, etc).

When I try to add a course it changes the term to Fall 2019 or some other term. Help!

We’re looking into this right now and hope to have an answer shortly! In the meantime, please open an incognito/private window and log in from there. That’s been solving the problem thus far. We know if you have multiple Course Director tabs open, they will all change to whatever semester you’re looking at, so this may be related to a cache/cookie clearing issue.

Can MBS ship books to students if they aren’t on campus?

Yes! MBS is set up to ship books directly to students, wherever they are, whether it’s on campus, at home, or abroad. Students will be able to enter their shipping address and choose shipping options at checkout.

I already approved my course but I want to add a title/make a change. How do I do that?

We submit courses for sourcing as soon as they’re approved. We are happy to make changes or additions after this time, but please note these additions need to be emailed to us at to be added manually – this is to prevent any last-minute sourcing issues.

Why add a course if I’m not requiring any materials?

If your course is not added, students won’t see anything when they search for materials. This has led to confusion as to whether they have the correct course number, if the class has been canceled, etc. so we recommend ALL courses be added to ensure a smooth student experience.

How do I show I’m not requiring any materials to be purchased?

Please follow the instructions beginning on page 21 of the step-by-step instructions. There’s a drop-down menu with options – select the correct one, click the “add a non-title adoption” button below, and it will add it to the course. Then you’ll be able to approve and submit the course to us. If you add a note without a non-title adoption it will not allow you to approve.

MBS can’t find my title. What do I do now?

Follow the steps on pages 19-20 in the step-by-step instructions to add a new title to the MBS database. We’ll be alerted of any challenges with sourcing the material and will reach out to you with any questions.

My course is in the Course Catalog but I can’t add it. Help!

First, make sure the Course Catalog you’re looking at is the MBS Course Catalog – NOT the Middlebury Course Hub/Registration course catalogs. These websites unfortunately do not communicate, so information is not shared. If you’ve taught your course recently and used MBS to adopt books, follow the steps on pages 10-14 of the step-by-step instructions to add the same course to the current term. The MBS Course Catalog is updated manually so if you find your course is not listed please contact us with questions.

How do I choose the right course from the Course Catalog?

Courses in the Course Catalog are usually followed by a semester designation, e.g. F19, to denote this was the course taught in Fall 2019. This allows for faculty to easily look up the specific semester they’d like to replicate. For these purposes, F = Fall and X = Spring. If there is no semester designation please open the course and review materials prior to approving. These courses were added prior to our manual review system and we cannot guarantee the materials listed for those earlier courses will line up with what you’d like to adopt.

I want my students to order on another platform because it’s cheaper so why enter books on MBS?

We encourage all faculty to use MBS because this gives students the option to choose where to purchase their materials. Students with book loans or financial cannot use these payment sources elsewhere, so it’s very important they have access to the books through MBS. Using MBS also ensures students see the correct ISBN/edition so if they choose to order elsewhere, at least they have the right information to do so. Also, allowing students the freedom to choose the version that best fits their situation is so important. Students may prefer an e-book, a used copy, or a brand-new combination pack, and allowing them to choose what works best for them helps ensure they’ll get what they need.

I have a question you didn’t answer!

Please email us at and we’ll help you out!

MBS Course Director How-To

First time using Course Director to adopt materials? Lost the link?

Here’s the link to log in:

Click the link below for two options of PDF instructions, including how to log in (please note Language School and summer programs have different login credentials; please refer to the Powerpoint you were emailed!) , create a course, adopt materials, and submit for sourcing!

Step by step instructions (brand new!):

MBS Course Director Quick How-To Guide:

Please note the “Course Catalog” in Course Director is NOT the Course Catalog listed in Course Hub. At the moment these programs also do not communicate, so even if your course is listed on Course Hub, you may still need to add the course in Course Director.

Even if your course doesn’t require any materials, please add a non-title adoption in the course so students know they don’t need to purchase anything.

Questions? Email


Canvas is an excellent tool for communicating with students and distributing course information (syllabus, required texts, etc).

If you’re using only portions of a text or texts, you can create a PDF course pack on Canvas that students can access for free. This is an excellent option if you’re not using an entire book, or you’re using selections from an out of print title. No copyright permissions are required as students are not charged and access is limited to only students in the course.

Your syllabus can also be posted on Canvas so students see which books are being used first, which sections are being used, etc.

For assistance with Canvas please contact the DLINQ department.

Course Packs

What’s a course pack? A course pack is a printed copy of only the required/relevant sections of books or articles for a specific class. The copies are printed on campus and sold to students at the College Store.

Course packs are an excellent option to help reduce cost to students when you’re using certain sections of a book or books. Instead of purchasing an entire textbook, we request permission to use the required sections. Unlike using PDFs on Canvas, copyright permissions are required for printed course packs because we are charging students for them.

To get started creating a course pack, fill out the PDF below and send it to – we’ll start securing permissions while we await the materials. You can either send us the hard copy materials with the relevant sections marked, or you can scan/photocopy everything in the order you’d prefer, and send either a PDF or hard copy of that to us.

Questions on course packs? Email