Here’s your chance to broaden your horizons and/or develop a new interest! This January is your big opportunity to participate in Winter Term Workshops offered by Student Activities. Be sure to take advantage of this year’s series of non‐credit workshops ‐ open to the entire College community ‐ and make the most of Winter Term. Check out http://www.middlebury.edu/studentlife/activities/winter .
The annual performance evaluation process for staff members takes place between January 1 and March 31 of each year. As the evaluation season approaches, we would like to provide an update regarding the 2014 APS process.
Following much discussion over the past year involving the Total Compensation Committee and our administration, the College has renewed its commitment to “pay for performance”. Accordingly, we will continue the practice of assessing job performance over the past year and determining an overall performance designation associated with each staff member’s eligibility for a pay increase.
In support of feedback over the past year, Human Resources will be assisting staff and supervisors to clarify what it means to meet or exceed performance expectations. Additionally, the APS will include an assessment of managers’ and supervisors’ performance with regard to working with direct reports and key stakeholders on effective communication, working relationships, work load prioritization and performance management.
The 2014 form is located at http://www.middlebury.edu/offices/business/hr/staffandfaculty/evals. As in past years, supervisors will be required to schedule an APS meeting with each of their staff members. Supervisors are responsible for assessing the staff member’s job performance over the past 12 months and determining an overall performance designation. They are also responsible for working with the staff member to determine goals and needs for ongoing support for the upcoming year. Staff members are responsible for completing their self-assessment and are encouraged to provide information to support their view on their own job performance. Staff members should also identify their goals and needed support for the next year.
Open workshops for supervisors and staff will begin in January. These sessions will review the overall process, share best practices for effectively collecting and summarizing performance information, and introduce a new tool to help clarify what it means to meet or exceed expectations. Workshop dates, times and locations are forthcoming later in December.
In the meantime, individual support is available to all supervisors and staff members and department specific consulting and training is available upon request. Feel free to contact the Human Resources “APS Hotline” with any questions – extension 5465, option 1.
Please join us Friday, December 6, 2013 in the Davis Family Library, room 230 at 12:15 p.m.
Members of the On-line Pedagogy Working Group will discuss their recently completed report that lays out a set of recommendations for how Middlebury should engage the fast-moving world of on-line education. The report will be posted in advance of this session.
Lunch will be served in the CTLR (LIB 225). Please RSVP to firstname.lastname@example.org by noon Thursday, December 5, 2013.
Co-sponsored by the Center for Teaching, Learning, and Research and Library & Information Services. http://sites.middlebury.edu/roundtable/
In this post we’ll introduce you to a new member of the Middlebury College staff who is working in the Controller’s Office. Please join us as we welcome Shelley to campus!
Shelley Bilodeau joins the Controller’s Office as an Accounts Payable Clerk. She has worked for Middlebury College since July of 2012 in the Controller’s Office and has also worked for College Advancement. Shelley previously worked for The Standard Register Co. and CPC of Vermont.
Shelley lives with her husband Robert on their beef farm in Whiting. They have two beautiful daughters named Britney and Jessica.
She enjoys spending time with family and friends.
As we near the holiday season, it is time to review procedures regarding time entry during the November and December breaks. Hourly (non-exempt) employees must use specific holiday pay codes to record time during the designated breaks; exempt (salaried) employees do not have to use special codes. The 2013 holiday schedule is:
Thanksgiving Break: 12:01 a.m. Thursday, November 28, through 11:59 p.m. Saturday, November 30
December Break: 5:01 p.m. Friday, December 20 through 11:59 p.m. Wednesday, January 1 (the College reopens Thursday, January 2, 2014)
Hourly Employees: There are two hourly employees pay codes – Holiday Pay and Holiday Pay Premium – that are used only during the designated holiday periods:
Holiday Pay (HOL): A benefit that is provided by Middlebury College to keep benefit-eligible employees’ pay whole without having to use CTO during designated holiday periods. It is not intended to provide extra pay. HOL, which pays at an employee’s regular hourly rate, is to be entered for normally scheduled hours by non-exempt benefit eligible employees on days during the specified holiday break periods whether or not they work. For the Thanksgiving break, up to two days may be entered, for the December break, up to eight days may be used. Employees who work variable or flexible schedules should coordinate entry of HOL with their supervisor to determine the appropriate number of HOL hours.
Holiday Pay Premium (HPP): A benefit that pays eligible non-exempt employees extra for working during the designated holiday periods. HPP, which pays at time-and-a-half the employee’s base hourly rate, is to be used by all eligible employees for hours worked during the specified holiday break periods. A limited number of part-time non-benefit eligible employees (such as those who work at the Snow Bowl, as the Snow Bowl is open for regular business during the December break) are not eligible for HPP. Please speak with your supervisor or Human Resources if you have questions regarding your status or eligibility for HPP.
Exempt Employees: The Holiday Pay code will be automatically entered for regularly scheduled time; no additional action is required.
For both hourly and exempt employees, standard pay codes (Regular, CTO, etc.) should be used for any time off before the start of the breaks and/or after 11:59 p.m. on the last day of the breaks.
Here is a guide which shows the appropriate time entry action for most situations:
|Who Worked on a Holiday||Who Did Not Work on a Holiday|
|Hourly benefit-eligible staff||Enter Holiday Pay for
any normally scheduled hours AND Enter Holiday Pay
Premium for hours actually worked.*
|Enter Holiday Pay for
any normally scheduled hours.
|Hourly non-benefit-eligible staff||Enter Holiday Pay
Premium for hours actually worked.*
|Hourly non-benefit-eligible staff in positions designated as ineligible for HPP||Enter Regular for hours
|Salaried, exempt staff||No action.||No action. Holiday Pay code will default in during
* Remember to enter hours on the correct shift.
Please contact Human Resources if you have additional questions regarding time entry of HOL or HPP.
Everyone has heard of United Way. Have you ever wondered what United Way really does?
Have you thought, “What does United Way have to do with me?” , “How/why would I get involved?”, “Is it going to cost me money?”
Involvement can take many forms; it may be through volunteering, through advocating, or maybe giving. Middlebury College is a large community within the larger community of Addison County; we will talk about the many ways that you can be an integral part of the amazing and hard work going on in the non-profit sector of our community and how to get started.
Please join us on November 22 or 25 in Axinn 100 at noon and find out! We will answer those questions and more. Yes, United Way does have something to do with you and there is a reason for you to be involved!
Bring your lunch. We’ll provide dessert.
More information about United Way of Addison County can be found at their website.
In this post we’ll introduce you to a new member of the Middlebury College staff who is working in College Advancement. Please join us as we welcome Molly to campus!
Molly Andres joins College Advancement as Alumni and Parent Programs Associate. Molly worked most recently in communications and development for the Stern Center for Language and Learning in Williston. A graduate of Indiana University, she relocated to Vermont 2 years ago with her husband (a native Vermonter) and their 5-year-old daughter. They live in Salisbury where they enjoy renovating their 1790′s home.
Open Enrollment for the 2014 Middlebury College Health & Welfare Benefit Plan is being held from November 1 – 14, 2013. All benefits-eligible employee are required to complete the open enrollment process within this time period even if they do not intend to make benefit changes for 2014.
Open enrollment is your opportunity to:
• Continue your current medical, dental, or vision elections into the new year OR add coverage for yourself and/or dependents OR terminate your own or your dependents’ coverage.
• Continue your current voluntary life and/or accidental death and dismemberment coverage for the new year OR increase OR decrease the amount of existing coverage in these plans.
• Enroll in the health care and/or the dependent care flexible spending account(s) for next year. If you do not make an FSA election, you will not be enrolled for 2014 even if you participated in 2013.
Open Enrollment must be completed, using Banner Web, between November 1 – 14, 2013. Benefits eligible employees will be able to access the open enrollment module from any computer with internet access.
1. Access the Open Enrollment System:
2. Enter your Banner Web User ID (your Midd ID number) and your PIN and click “Login”.
3. Click “Employee”, then “Benefits and Deductions”, and then “Open Enrollment”.
In a Hurry?
MEAL DEAL AT THE GRILLE-GET A QUICK WHOLESOME MEAL ON THE RUN
$5.OO hot meals to keep you going
Beginning November 4th The Grille will offer HOT Grab and Go meals at lunch weekly for $5 each. There will be a dedicated portable meal station so you can pick up your meal from the cashier when you pay.
No waiting for food preparation.
• Week of November 4th – Beef Stew
• Week of November 11th- Chicken & Biscuits
• Week of November 18th – Meat Lasagna
Order from the cashier or call ahead at x5014
Please join us on Friday, November 1, 2013 in the Davis Family Library, room 230 at 12:15 p.m.
Join the members of the Task Force on Academic Technologies in a wide-ranging discussion about curricular technology on campus. Help us learn what’s working well, what’s missing, and what ideas you might have about how we can best support faculty efforts to innovate in the classroom.
Lunch will be served in the CTLR (LIB 225). Please RSVP to email@example.com by noon Thursday, October 31, 2013.
Co-sponsored by the Center for Teaching, Learning, and Research and Library & Information