Author Archives: Lisa Hoff

Open Enrollment

Open Enrollment for Middlebury’s 2016 Health & Welfare Benefit Plan is being held from November 1 – 14, 2015.  All benefits-eligible employees are required to complete the open enrollment process within this time period even if they do not intend to make benefit changes for 2016.

Open enrollment is your opportunity to:

• Continue your current medical, dental, or vision elections into the new year OR add coverage for yourself and/or dependents OR terminate your own or your dependents’ coverage.
• Continue your current voluntary life and/or accidental death and dismemberment coverage for the new year OR increase OR decrease the amount of existing coverage in these plans.
• Enroll in the health care and/or the dependent care flexible spending account(s) for next year. If you do not make an FSA election, you will not be contributing for 2016 even if you participated in 2015.  For Q&A’s on the Health Care FSA rollover click here.

Open Enrollment must be completed, using Banner Web, between November 1 – 14, 2015.  Benefits eligible employees will be able to access the open enrollment module from any computer with internet access.

Getting Started
1. Access the Open Enrollment System:

• Click this link: http://go.middlebury.edu/bannerweb OR
• On the bottom right-hand corner of the Middlebury homepage http://www.middlebury.edu/  click “Quick Links” and then “Banner Web”

2. Enter your Banner Web User ID (your Midd ID number) and your PIN and click “Login”.
3. Click “Employee”, then “Benefits and Deductions”, and then “Open Enrollment”.

2016 Premium Rate Chart

Benefit Refresher Meetings

3 Sessions remaining for this round of benefit refresher meetings.  More Benefit Refresher meetings will be scheduled in 2016 to review other benefit topics.

Do you have questions about your Middlebury College employee benefits?  Has it been a while since your Benefit Orientation? Unsure if Flexible Spending is right for you? Come join your Faculty and Staff colleagues at a Benefits Refresher Open Meeting where we will review highlights of the Medical, Dental & Vision plans, Flexible Spending Accounts and Voluntary Life and AD&D.  We will also leave time for your questions.

Refresher courses will be held on:

  • Monday, November 9th, 1:30-2:30, on-line*
  • Tuesday, November 10th, 4:00-5:00, on-line*  – New session added
  • Wednesday, November 11th, 3:00-4:00, Crest Room, Middlebury Campus

Please register for the course by clicking here so we know how many snacks to bring.  We’re looking forward to seeing you there.

* On-line refresher meetings will be conducted using Adobe Connect.  A link to the meeting will be sent out to enrollees on morning of the session.

Open Enrollment

Open Enrollment for Middlebury’s 2016 Health & Welfare Benefit Plan is being held from November 1 – 14, 2015.  All benefits-eligible employees are required to complete the open enrollment process within this time period even if they do not intend to make benefit changes for 2016.

Open enrollment is your opportunity to:

• Continue your current medical, dental, or vision elections into the new year OR add coverage for yourself and/or dependents OR terminate your own or your dependents’ coverage.
• Continue your current voluntary life and/or accidental death and dismemberment coverage for the new year OR increase OR decrease the amount of existing coverage in these plans.
• Enroll in the health care and/or the dependent care flexible spending account(s) for next year. If you do not make an FSA election, you will not be contributing for 2016 even if you participated in 2015.  For Q&A’s on the Health Care FSA rollover click here.

Open Enrollment must be completed, using Banner Web, between November 1 – 14, 2015.  Benefits eligible employees will be able to access the open enrollment module from any computer with internet access.

Getting Started
1. Access the Open Enrollment System:

• Click this link: http://go.middlebury.edu/bannerweb OR
• On the bottom right-hand corner of the Middlebury homepage http://www.middlebury.edu/  click “Quick Links” and then “Banner Web”

2. Enter your Banner Web User ID (your Midd ID number) and your PIN and click “Login”.
3. Click “Employee”, then “Benefits and Deductions”, and then “Open Enrollment”.

2016 Premium Rate Chart

Benefit Refresher Open Meetings

Do you have questions about your Middlebury College employee benefits?  Has it been a while since your Benefit Orientation? Unsure if Flexible Spending is right for you? Come join your Faculty and Staff colleagues at a Benefits Refresher Open Meeting where we will review highlights of the Medical, Dental & Vision plans, Flexible Spending Accounts and Voluntary Life and AD&D.  We will also leave time for your questions.

Refresher courses will be held on:

  • Wednesday, November 4th, 12:30-1:30, Crest Room
  • Friday, November 6th, 8:30-9:30, Crest Room
  • Monday, November 9th, 1:30-2:30, on-line*
  • Wednesday, November 11th, 3:00-4:00, Crest Room

Please register for the course by clicking here so we know how many snacks to bring.  We’re looking forward to seeing you there.

* On-line refresher meeting will be conducted using Adobe Connect.  A link to the meeting will be sent out to enrollees on Monday (11/9) morning.

Save the Date – Open Enrollment November 1st-14th

Benefits Open Enrollment is being conducted electronically again this year.  You will be receiving an e-mail (ooa Oct 30th) detailing our 2016 benefits as well as step-by-step instructions on how to enroll using BannerWeb.  Human Resources will gladly help you through the process; if you have questions please call x2320.

All benefits eligible Faculty and Staff are required to complete Open Enrollment between November 1st & 14th.

Flexible Spending Accounts – it’s not too early to start calculating your 2016 annual election.  Per federal law, this year’s annual limit is $2,550 (plus you may roll up to $500 of unused 2015 Health Care FSA funds into your 2016 account).  If you will have large medical expenses next year (orthodontist work, laser eye surgery, etc.) you should make sure you know how much your out of pocket cost will be for these services before Open Enrollment starts.

For additional information on Flexible Spending Accounts, including a Planning Worksheet visit the Flex Spending webpage.

For Questions and Answers regarding the Health Care FSA rollover click here

Flu Vaccines

The following applies to all members of the Middlebury College Health Plan, employees and dependents alike.

We are pleased to announce that our prescription plan has elected to cover flu vaccines at a $0 copay for employees enrolled in Middlebury College’s health insurance plan.  To take advantage of this $0 copay program, employees can choose from any of the following options:

  1. Visit any of the Magellan Rx participating pharmacies and present your CBA Blue ID Card to receive the vaccine for a $0 co-pay.
  2. If you choose to visit a non-participating pharmacy, you can still receive the vaccine. You will be required to pay full cost at the time of administration; however, request an itemized receipt to submit the claim directly to CBA Blue for 100% reimbursement from the medical plan.
  3. Visit a Blue Cross/Blue Shield doctor. The doctor’s office will submit the claim directly to CBA Blue, and the claim will be paid 100% from the medical plan.
  4. If you choose to visit an out-of-network doctor, you can still receive the vaccine. You will be required to pay full cost at the time of administration; however, request an itemized receipt to submit the claim directly to CBA Blue for 100% reimbursement from the medical plan.

Due to the convenience and increased cost-effectiveness of the Magellan Rx plan, Middlebury College will not be hosting an on-site clinic for employees this year.  We encourage you to take advantage of the $0 copay program today.

Please feel free to contact Lisa Hoff, Benefits Specialist, at lmhoff@middlebury.edu or x3372 with any questions.

Reminder from HR About CTO Maximums

The maximum amount of CTO (combined time off) that can be carried into the next fiscal year is capped at 24 days (see table below for maximum hourly equivalents). Any CTO in excess of 24 days will automatically be transferred into your SLR as of June 26, for pay period 13 (6/8/15 – 6/21/15). Please plan accordingly. In order to avoid confusion and ease planning for employees, the CTO max is now applied to the last full pay period in June.

Throughout the year each employee is responsible for managing his/her CTO amounts within the applicable limits. Remember, if you allow your balance to reach maximum during any pay period except the final one of the fiscal year, your excess accrual does not automatically transfer to SLR –instead you will stop accruing and forfeit the un-accrued CTO time. Now is a good time to check your CTO balance in BannerWeb or a recent paycheck stub and plan your CTO use for the next few days and the upcoming fiscal year accordingly.

You may also transfer your own CTO at any time. When you report your time via BannerWeb, enter the number of hours you wish to transfer on the web time sheet in the row titled “Transfer CTO to SLR.”

CTO Maximum Amounts

Date CTO Maximum in Days CTO Max. in hours for employees w/ scheduled 8 hour days CTO Max. in hours for employees w/ scheduled 7.75 hour days
As of the last full pay period of June 24 192 186
Any other time 36 288 279

See the Power of VSP Benefits

Get great eyewear brands at low cost.

Seeing your local VSP provider for your annual eye exam is the perfect time to shop designer frames or stock up on contacts. Want to shop before visiting your VSP doctor or just prefer to buy eyewear online? You can go to the VSP store, eyeconic.com.
Your VSP benefit gets you a great deal on high-quality eyewear at your VSP practice or Eyeconic. How about a pair of Nine West frames (NW5062–the snappy blue ones) with standard prescription lenses?

  • Retail price:   $133
  • VSP benefit:  $140*
  • Your price:     $0**

Put your VSP benefit to work for your eyes!

CBA Blue Secure Document Submission Portal

Participants can now scan and submit documents and claims to CBA Blue electronically via the Secure Document Submission Portal.

This portal can be used to submit any of the following:

  • FSA/DCA Reimbursement Claims
  • Medical and/or Dental Claims
  • Coordination of Benefits (COB) Letters
  • Direct Deposit Forms
  • Appeals
  • General Correspondence

From the CBA Blue/Middlebury College landing page (http://select.cbabluevt.com/middlebury/) click on the Claim and Document Submission icon.  This will direct you to the CBA Blue Secure Document Submission Portal.

After uploading your documents successfully via the secure portal, you will be presented with the confirmation page and the assigned Transaction Number for your records.

Benefits Information

Middlebury College’s Health Plan has a “Coordination of Benefits” provision that requires CBA Blue to maintain information on file regarding other insurance coverage you or your dependents may have.  Annually CBA Blue sends out a Coordination of Benefits form that all enrolled employees must complete to ensure proper processing of your health insurance claims.  You should receive the form from CBA Blue within the next few days.  Please be sure to complete it and return it to them as instructed.  This form is required for all enrolled employees (even if you and your dependents do not have other insurance).  This information is necessary for proper processing of your claims in a timely manner.  Failure to provide accurate information on other coverage may result in serious financial consequences.