Standardized Release Forms Now Available for Use

Categories: For Faculty, For Staff

The Business Services Office is pleased to announce the completion of an 18-month project to create a set of General Releases and Covenants Not to Sue. There are five forms set up as fill-in-the-blank PDFs. These forms have been approved by our lawyers for use in Vermont, California, North Carolina, and New Mexico.

The five forms are named Activities General Release, Facilities Use Release, Field Trip Release, Physical Non-Sport Release, and Sports Activities Release.

The Sports Activities Release form is designed to be used for athletic programs and events like summer sports camps, Language School scorer games, and events that feature a sports component.

The Physical Non-Sport Release is designed to be used for events and activities which have a physical activity but are not an organized sport, like an exercise or dance class, the Relay for Life, etc.

The Field Trip Release is designed for trips for class research, commons or club trips where the travel and the activity are not as physical as the prior two releases like a trip to a lecture in Boston, movie in Burlington, or a research trip to Lake Dunmore.

The Activities General Release is designed for those events and activities that do not seem to fit in the other forms.

Facilities Use Release is for non-Middlebury College groups to complete if they are using our facilities.

The different forms were created to make completing them easier and quicker.  It is more important that the participant understand and acknowledge the risk on a form than whether you use the correct form.  If you have questions, please call the Business Services Office at 802-443-5504.

Please do not alter the wording on the forms, only fill in the required information and obtain the correct signatures.  There must be a signed form for each person participating in each event.  You need to keep these on file for seven years following the event. If you do not have a safe place to store them, please send them to the Business Services Office with a description of the event and the date or dates it was held

The forms are located on the Business Services Webpage at: http://www.middlebury.edu/offices/business/bsnsvcs/insurance.

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