Holiday Pay Reminder

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The Thanksgiving break is near, so it is time to review the procedures regarding time entry during it and the December break.  The schedule for the 2011 Thanksgiving break is 12:01 a.m. Thursday, November 24, through 11:59 p.m. Saturday, November 26. The president has announced that this year’s December holiday break will be from 12:01 p.m. Friday, December 23, 2011, through 11:59 p.m. Monday, January 2, 2012. There are two pay codes that can only be used for these periods:

Holiday Pay (HOL) is a benefit that is provided by Middlebury College to keep benefit-eligible employees’ pay whole without having to use CTO during certain periods the College is not open for business. It is not intended to provide extra pay. Hourly (non-exempt) employees must use the specific holiday pay codes to record their time during these periods. HOL, which pays at an employee’s regular hourly rate, is to be entered for normally scheduled hours by benefit eligible employees on days during the specified holiday break periods whether or not they work. For the Thanksgiving break, up to two days may be entered. For the December break, up to six and a half days.

Holiday Pay Premium (HPP) is a benefit that pays eligible employees extra for working during those periods. HPP, which pays at time-and-a-half the employee’s base hourly rate, is to be used by all eligible employees for hours worked during the same specified break periods. A limited number of part time non-benefit eligible employees are not eligible for HPP, such as those who work at the Snow Bowl. The Snow Bowl is open for regular business during the December break. Please speak with your supervisor or Human Resources if you have questions regarding your status or eligibility for HPP.

Standard pay codes (Regular, CTO, etc.) should be used for any time before the break’s start on the first day and after 11:59 p.m. on its last day.

  Worked on holiday Did not work on
holiday
Hourly
benefit-eligible staff
Enter Holiday Pay for
any normally scheduled hoursANDEnter Holiday Pay
Premium for hours actually worked.*
Enter Holiday Pay for
any normally scheduled hours.
Hourly non
benefit-eligible staff
Enter Holiday Pay
Premium for hours actually worked.*
No action.
Hourly non
benefit-eligible staff also ineligible for HPP
Enter Regular for hours
actually worked.*
No action.
Salaried, exempt
staff
No action. No action.  Holiday Pay code will default in during
payroll.

* Don’t forget to enter hours on the correct shift.

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